{"id":4186,"date":"2021-12-20T08:43:56","date_gmt":"2021-12-20T07:43:56","guid":{"rendered":"https:\/\/help.r2docuo.com\/knowledge-base\/replace-labels-automatically-in-office-365-documents\/"},"modified":"2023-11-06T09:20:52","modified_gmt":"2023-11-06T08:20:52","slug":"replace-labels-automatically-in-office-365-documents","status":"publish","type":"ht_kb","link":"https:\/\/help.r2docuo.com\/en\/knowledge-base\/replace-labels-automatically-in-office-365-documents\/","title":{"rendered":"Automatic action: Replace labels"},"content":{"rendered":"<p><b>Replace Tags<\/b> is an automatic action for the main file or file-type fields of a Docuo category, which moves a document&#8217;s metadata to an Office 365 file that has previously had replacement tags or macros added to it.<\/p>\n<p>The replacement of tags in Docuo is also carried out when creating from a template, when publishing a document with version control, or manually from the &#8220;wrench&#8221; button in the details window.<\/p>\n<p>However, the &#8220;replace labels&#8221; auto action allows you to force a replacement at other places in the workflow, such as when changing state or submitting a form.<\/p>\n<p>The automatic action &#8220;replace labels&#8221; is only <strong>available in the Enterprise version<\/strong> of Docuo.<\/p>\n<p>To define the replacement of labels, we must open the configuration of the automatic actions. This configuration is available in the transitions, states or forms of a category, accessible from the category wizard:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-3938 size-full\" src=\"https:\/\/helpr2docuo.wpengine.com\/wp-content\/uploads\/2021\/12\/ReplaceTags.png\" alt=\"\" width=\"721\" height=\"643\" srcset=\"https:\/\/help.r2docuo.com\/wp-content\/uploads\/2021\/12\/ReplaceTags.png 721w, https:\/\/help.r2docuo.com\/wp-content\/uploads\/2021\/12\/ReplaceTags-300x268.png 300w, https:\/\/help.r2docuo.com\/wp-content\/uploads\/2021\/12\/ReplaceTags-50x45.png 50w, https:\/\/help.r2docuo.com\/wp-content\/uploads\/2021\/12\/ReplaceTags-60x54.png 60w, https:\/\/help.r2docuo.com\/wp-content\/uploads\/2021\/12\/ReplaceTags-100x89.png 100w\" sizes=\"auto, (max-width: 721px) 100vw, 721px\" \/><\/p>\n<p>In this example, checking <strong>Replace tags<\/strong> when document progresses through the transition will replace the document&#8217;s metadata values in the main file.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Replace Tags is an automatic action for the main file or file-type fields of a Docuo category, which moves a document&#8217;s metadata to an Office 365 file that has previously had replacement tags or macros added to it. 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